How to Fax Passport Applications and Corrections to the U.S. Department of State (2025)

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While many passport services are handled by mail, the State Department sometimes requests supporting documents or corrections by fax for urgent cases. Here’s how to do it correctly.

When Faxing Passport Documents Makes Sense

Correction requests (name, data page errors)
Supplemental documentation after an in-person appointment
Urgent travel cases handled by a passport agency
Communication with the National Passport Processing Center (as instructed)

Always follow the instructions from the agency or your appointment confirmation email. Numbers and procedures vary by office.

Cover Sheet Template (Passport)

Applicant: [FULL NAME]
DOB: [MM/DD/YYYY]
Case/Locator #: [########]
Phone: [###-###-####]
Email: [[email protected]]

TO: National Passport Processing Center (or Local Agency)
FAX: [Number provided in your email/notice]
DATE: [MM/DD/YYYY]
PAGES: [Total incl. cover]

Subject: [Document name] for Case [########]

Best Practices

Send clear PDF scans; avoid photos when possible
Place case/locator number on every page footer
Use black text on white background for readability
Send during local business hours for the destination office

Common Questions

Do I need originals? Originals are typically mailed. Fax is for copies when requested
Can I fax from abroad? Yes — use an online fax service. See International Faxing
Is fax secure? Yes with modern encrypted services. See Fax Security Guide

Send passport documents by fax — $5 flat